Dos And Don'ts Of Using Carbonless Paper
Two- or three-part carbonless paper makes it possible to print forms and paperwork that can be easily made into carbon copies. This type of paper is quite common for use at apartment leasing offices, for example, where leasing managers want to make sure that both the office and a tenant have signed copies of all rental forms. Regardless of your reason for needing to print forms on 2 part carbonless paper, there are some important considerations you'll want to keep in mind.
DO Consider Three-Hole Punching
First of all, since completed carbonless paper forms are almost always saved and filed, you may want to consider having your carbonless paper three-hole punched when you send it through your printer (assuming your printer comes with these capabilities). If not, you can always use your own three-hole puncher to do this manually. By three-hold punching your carbonless paper forms, you can make it easier for receptionists and other employees to file them in the proper binders. This can help to cut down on incidents where important documents are misplaced or lost--and it doesn't take much time or effort for you to do.
DO Store Properly to Preserve
Once you have your two-part carbonless paper forms printed, it's important to keep them preserved until it's time to use them. Generally, the best way to do this is to place your carbonless paper forms into a plastic sheet holder, or to shrink wrap them (if possible). This will help to keep the paper fresh, which is important in ensuring proper ink transfer when the forms are eventually used. Furthermore, try to keep your carbonless paper at room temperature at all times to preserve it, even before printing on it.
DON'T Buy "Stale" Paper
Finally, know your two-party carbonless paper supplier. Speak with a customer service representative to make sure they buy their paper fresh; some companies purchase older paper in an effort to cut costs, but the end result is poor quality and the possibility that ink won't transfer properly when your forms are filled out. It may mean spending a little bit more on your paper, but by going with a supplier that always gets their carbonless paper "fresh," you can ensure the best results.
There's a lot more to two-part carbonless paper than meets the eye. By keeping these tips in mind, you can make the most of your two- or three- part carbonless paper.