Keeping Your Printer Alive and Well

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Keeping Your Printer Alive and Well

When you have to meet a deadline, nothing is more frustrating than an unresponsive printer. In addition to being technically annoying, malfunctioning printers can also be costly to repair and messy. However, if you can learn how to care and maintain your printer, you might be able to avoid surprise repair sessions before class starts. I want to teach you everything that I know about printers, so you should check out my blog. You will find information on everything from how to clean your system to how to calibrate those print heads. You never know, it could make things a lot easier for you one day.

Dos And Don'ts Of Using Carbonless Paper

Two- or three-part carbonless paper makes it possible to print forms and paperwork that can be easily made into carbon copies. This type of paper is quite common for use at apartment leasing offices, for example, where leasing managers want to make sure that both the office and a tenant have signed copies of all rental forms. Regardless of your reason for needing to print forms on 2 part carbonless paper, there are some important considerations you'll want to keep in mind.

DO Consider Three-Hole Punching

First of all, since completed carbonless paper forms are almost always saved and filed, you may want to consider having your carbonless paper three-hole punched when you send it through your printer (assuming your printer comes with these capabilities). If not, you can always use your own three-hole puncher to do this manually. By three-hold punching your carbonless paper forms, you can make it easier for receptionists and other employees to file them in the proper binders. This can help to cut down on incidents where important documents are misplaced or lost--and it doesn't take much time or effort for you to do.

DO Store Properly to Preserve

Once you have your two-part carbonless paper forms printed, it's important to keep them preserved until it's time to use them. Generally, the best way to do this is to place your carbonless paper forms into a plastic sheet holder, or to shrink wrap them (if possible). This will help to keep the paper fresh, which is important in ensuring proper ink transfer when the forms are eventually used. Furthermore, try to keep your carbonless paper at room temperature at all times to preserve it, even before printing on it.

DON'T Buy "Stale" Paper

Finally, know your two-party carbonless paper supplier. Speak with a customer service representative to make sure they buy their paper fresh; some companies purchase older paper in an effort to cut costs, but the end result is poor quality and the possibility that ink won't transfer properly when your forms are filled out. It may mean spending a little bit more on your paper, but by going with a supplier that always gets their carbonless paper "fresh," you can ensure the best results.

There's a lot more to two-part carbonless paper than meets the eye. By keeping these tips in mind, you can make the most of your two- or three- part carbonless paper.